Five Reasons Why You Should Consider
Joining the PCA Board of Directors
1. Make a difference in the organization
Being a Board member is a great opportunity to contribute to and be an essential part of the ongoing success of the organization. Your ideas and other contributions make a difference for both the organization and all its members. You will be a vital part of PCA’s success.
2. Be seen and recognized / Increase your visibility and recognition
Being a Board member increases your visibility tremendously. It is also a great opportunity to be recognized, both within PCA and outside the organization.
As a Board member you will be:
• featured on the Board of Directors page of our website during service; and
• able to promote your Board status on your website and otherwise.
Being a member of the Board of Directors of PCA means being a Board member of one of the most prominent professional nonprofit membership organization specializing in your field of interest, nationally, and internationally.
3. Improve your leadership skills
Experience of serving on the PCA Board helps build your reputation and improve your leadership skills, which you may use to accelerate the success of your own business. It also positions yourself to serve on other nonprofit boards.
4. Grow your area of influence
Being on the PCA board provides you with great opportunities to make connections and influence people. Your connections can help you grow your own business.
5. Personal growth
Being a Board member is a wonderful opportunity to learn new skills and grow personally.
Watch Nikkie Achartz' video for more reasons,
and check out the details below about the PCA Board.
PCA NEEDS YOU! APPLY TO JOIN US IN 2023!
Board Member Roles & Responsibilities
PCA Operating Standards
PCA is registered as a Corporation under the California Nonprofit Mutual Benefit Corporation Law and in accordance with Section 501c6 of the Internal Revenue Code. In addition, it has obtained tax exempt status from the IRS.
As such, PCA must function in accordance with laws governing California nonprofits and specific IRS guidelines. PCA also has created Bylaws that further describe how a Board of Directors must operate in accordance with California law. The Board of Directors has created Policies and Procedures that describe how day-to-day activities are to function so they can be consistently applied and provide the transparency needed for anyone to understand how the association operates.
Board of Directors Responsibilities
The purpose of the Board of Directors is to oversee and manage the affairs of PCA in accordance with the laws that govern its existence and in the best interests of its members. Consequently, each member of the PCA Board of Directors has two different yet complementary roles.
The primary role as a member of the Board of Directors is to serve jointly and severally for the benefit of the members of PCA. This means that each director has an obligation to act and make decisions that are in the best interests of the members who put them in that position. In addition, the Board must act jointly for the benefit of the members of PCA.
PCA is an all-volunteer association with part-time paid contractor staff to perform routine operational roles. A secondary role of a member of the Board of Directors is to guide and support operational functions and to represent PCA to external parties. Consequently, the Board attempts to seek members for the Board of Directors who have the experience and willingness to serve in an unpaid Board role that benefits from their personal experience and for which they have a desire to directly contribute to the success of PCA.
Board of Directors Structure
The individual Board positions and their specific role/purpose/mission are:
- President – Administers the activities of the Board of Directors and ensures decisions and the results of the Board’s activities enhance PCA and benefit its members. Chief Executive Officer of the Corporation.
- Secretary - Prepares or retains documents prepared by others that support and provide evidence of actions or decisions taken by the Board of Directors. Officer of the Corporation.
- Treasurer – Oversees and manages the financial activities of PCA for the benefit of members and reports financial, tax, and legal information as required by PCA Bylaws and the relevant regulatory agencies. Officer of the Corporation.
- VP Communications – Facilitates the communication of events, activities, and other information to members and others who want to receive or view our messages. Collaborates closely with VP Marketing.
- VP Marketing – Prepares and disseminates information about PCA to the appropriate media that attracts attention, expands its reach, and encourages membership growth. Collaborats closely with VP Communications.
- VP Membership – Recruits, enrolls, and welcomes new members and engages them in PCA activities that contribute to and enhance their success. Collaborates closely with VP Member Services
- VP Member Services - Engages members in an ongoing capacity to ensure each member gains maximum benefit from their PCA membership. Coordinates closely with VP Membership
- VP Programs – Investigates and secures speakers for PCA online member meetings that provide quality professional, practice, and business development knowledge and information the directly benefits Members.
- VP Operations – Oversees the monthly operations of PCA, including supervision of part-time staff to ensure smooth and effective PCA operations and member services. Coordinates closely with other VP's in a support and operational role.
- VP Information Technology - Oversees all PCA information technology details and needs, coordinating with other VPs as needed to use information systems to support smooth operations. Coordinates closely to other VPs in a support and operational role.
Board Advisors (non-voting) may include, among others, the immediate past President. The board of advisors provides perspective, advice, and the benefit of their experience to ensure continuity and growth for PCA.
A detailed description of each individual Board position, its primary role, and specific responsibilities, are provided below.
An overview of the Board Member Roles & Responsibilities:
- Attend monthly Board Meetings (1 hour/month, Friday before the Connect & Learn event)
- Attend monthly Connect & Learn Events (2nd Monday, 90 minutes)
- Attend Board Transition On-Boarding (early January, 1 hour)
- Attend Quarterly Strategic Planning Sessions (1 hour)
- One-year Term of office: January 1 – December 31
- Prepares and maintains policies and procedures that document how to carry out their respective position roles and responsibilities.
- Chief Executive Officer of the Corporation
- Oversees the affairs of PCA
- Administers the activities of the Board of Directors
- Ensures that Board decisions and activities enhance PCA and benefit its members.
- Facilitates actions and activities that implement PCA strategies.
- Chairs monthly Board meetings and monthly Member meetings.
- Prepares and maintains policies and procedures that document how to carry out the President's roles and responsibilities.
- Skills: Delegation, Parliamentary Procedure, Zoom, Word, Confluence, Flock, PowerPoint, Proofreading/editing skills
- Requirement: must have served on the Board for one year prior to submitting application for President
- Officer of the Corporation. Serves as President if the office of the President becomes vacant.
- Attends monthly Board meetings and takes minutes with action items for follow-up.
- Assists President to create Board Meeting Agenda with action Items.
- Serves as President in an acting capacity if the President is unavailable.
- Monitors the PCA Post Office Box (Sorrento Valley, CA).
- Submits PDF of Board Meeting Minutes.
- Skills: Zoom, Word, Confluence, Flock, Proofreading
- Officer of the Corporation. Serves as President if both the Office of President and the Office of Secretary are vacant.
- Oversees and manages the financial activities of PCA for the benefit and safeguard of the organization.
- Prepares and reports financial, tax, and legal information
- Works with PCA's hired QuickBooks bookkeeper
- Skills: Legal and finance expertise and experience, QuickBooks, Stripe, Word, Excel, Confluence, Flock
- Crafts and emails monthly newsletters in collaboration with Board Members
- Crafts and emails event registration and attendance reminder emails
- Skills: Kajabi (email), Newsletters, Word, Confluence, Flock
- Creates content for newsletter, website, and all social media to promote PCA on-line and in-print.
- Collaborates with VP Programs, VP Workshops, and VP Membership to help create events that encourage participation by members and add benefits to their membership.
- Creates campaigns and PR around events and current activities at PCA using Social Media such as a Facebook business page, Instagram, LinkedIn, and Twitter to generate community awareness, and attract potential members.
- Skills: Marketing experience, Social Media, Website marketing, Word, newsletters, Confluence, Flock
- Recruits, enrolls, and welcomes new members and engages them in PCA activities that contribute to and enhance their success.
- Collaborates closely with VP Member Services
- Actively follows up with guests and promotes the benefits of membership.
- Assists with membership signup and renewals.
- Assists guests and connects them to members.
- Coordinates the entry of coach member profiles into the Find A Coach section of the website
- Coordinates the quarterly publication of the Membership Directory
- Skills: Membership on-line system, Asana, Kajabi people and email functions, Excel, Word, Confluence, Flock
VP Member Services
- Engages members in an ongoing capacity to ensure each member gains maximum benefit from their PCA membership.
- Coordinates closely with VP Membership
- Works with Members in an ongoing capacity to surveys what's working and what needs improvement in matching PCA services to member needs
- Assists with membership signup and renewals.
- Skills: Word, Asana, Confluence, Zoom, Flock
- Secures speakers for online monthly meetings from applications submitted, requests, and member suggestions.
- Works with graphic designer and VPs for on-line postings, creation of the monthly meeting agenda, and follow-up of speakers
- Introduces guest speakers at the Monthly Connect & Learn Event
- Facilitates debrief following the speaker program at meeting
- Gathers meeting evaluations, summarizes the data and comments, shares with the Board and post results in Confluence
- Skills: Speaker engagement, PowerPoint, Zoom meeting hosting, Word, Confluence, Flock
- Oversees the monthly operations of PCA, including supervision of part-time staff to ensure smooth and effective PCA operations and member services.
- Coordinates closely with other VP's in a support and operational role.
- Skills: Project Management and Supervision skills, Asana, Word, Confluence, Flock
VP Information Technology
- Oversees all PCA information technology details and needs, coordinating with other VPs as needed to use information systems to support smooth operations.
- Coordinates closely to other VPs in a support and operational role.
- Prepares/maintains the content of the PCA website including the monthly event announcements and previous event summaries.
- Manages PCA’s Zoom channel, conference calls
- Responsible for video streaming meetings/workshops/webinars, and posting into the Member area of the website
- Skills: Kajabi, Zoom, Video, Streaming, Confluence, Flock
Timeline for 2023 Elections
- October 10-20 PCA Board Application Period
- October 18 Q&A with Board at “Member Social”
- October 23 Application Deadline
- October 23-27 Election Committee Interviews
- October 30 Finalize the Election Ballot
- Oct 31 - Nov 9 Electronic Voting Period
- Nov 13 Announce Election Results at Monthly Connect & Learn
Download your application by clicking the button below.
Submit your application by email to [email protected] by October 23, 2023